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Post Info TOPIC: Payroll Manager - Holiday Pay


Senior Member

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Payroll Manager - Holiday Pay


Hi, I've been a bit quiet recebtly because its been absolutely manic.

But anyway remember last year when Sage Payroll quoted us an exorbitant amount to renew.  I got authorisation to change to Moneysoft Payroll Manager and I'm just setting it up. I'm on a free trial until the end of the month and we are going to start properly from 5th April.

But I'm a bit confised by the holiday tab.  We have two different holiday schemes running.  Some of the longer standing employees are on a holiday credits scheme called Welplan.  The company pays into a fund and they get so many holiday credits each year.  Each credit is worth a set amount of money depending onthe employees pay grade and 2 credits equals 1 days holiday.  The rest of the employees get 33 days holiday per year paid at their normal hourly rate so for example if Worker A takes a day holiday he gets 8 hours X £11.00 per hour = £88.

But I can't find how to enter this into Moneysoft.  It seems like you can only enter an amount of money paid so I would have to manually work it out each time.  Also the workers wouldn't be able to see at a glance how many days holiday they have been paid for to check it matches what they have taken.

The only other way of doing it that I can see is to add holiday pay to one of the hourly pay tabs but I've already used all 10 options with the various rates of overtime, travelling time and night working rates the company uses.

Am I being thick here?

 

 



-- Edited by pictures on Wednesday 20th of March 2019 02:18:42 PM

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Julie



Master Book-keeper

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Hi Julie
Hope you're well! Your absense has been noted!

Not used holiday credits scheme before. Plus I am nowhere near my own MS at the mo, so cannot have a play around with it.

To be honest, unless someone else wanders in (John perhaps), then I would bung an email to Moneysoft explaining in full what you need and seeing if they have any suggestions. They are usually pretty speedy at coming back to you and helpful.

Sorry not much use!





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Joanne  

Fallows Hall Ltd 

Winner - Bookkeeper of the Year 2015, 2016 and 2017

Thoughts are my own/not to be regarded as official advice,which should be sought from a suitably qualified Accountant.

 



Senior Member

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Aprt from that one thing I really like the usability of it.

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Julie



Master Book-keeper

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Hi Julie.

I've never come across that before, but one option maybe to use the holiday pay tab on the pay details screen.  You can enter the credits here as they are earned as a monetary value but it will involve you having to update it manually as required. This can appear on their wage slip by clicking on the payslips bar and using the options tab to show holidays.  

For your other employees I assume you've found the calendar?



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John 

 

 

 Any advice given is for general guidance and professional advice should be sought applicable to your circumstances.



Senior Member

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Yes, I've found the calendar but it doesn't seem to do anything that affects the payslips unless I'm doing something wrong. We keep a record of holidays on a staff planner on the wall so everyone can see it and my boss keeps a spreadsheet for her purposes.

I think I might have confused things by the talk of holiday credits. All I really need is for the payslips to show 8 hours holiday at £12.50 pay rate for 1 day and 38.5 hours at £12.50 for a full week etc. (or even 1 day @ £100)

It looks like we might have the same issue for SSP whereby the payslips just show the amount of money not the equivalent hours/days.

I've got until 31st before I have to buy/ditch so I might email them as suggested.

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Julie



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I see the calendar does affect sick pay as it calculates statutory. But we pay an enhanced amount on top of SSP following the 3 waiting days.

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Julie



Master Book-keeper

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Hi Julie
Im still nowhere near MS. But I do recall you can show hours and rates for different things, holidays included - this wil show in the payments box. I also recall that you can add things so they show in the box to the left of the net pay box, but just cant for the life of me remember how to do it, although seem to recall the latter might be through 'notes' tab or some such. You may need to select the 'options' box on the employee payslip to show the extra parts you need.

The helpdesk should be able to assist further. If you dont quite get the full response you need first time, go back for clarification of a specific point as sometimes the written word can cause some more confusion.


__________________

Joanne  

Fallows Hall Ltd 

Winner - Bookkeeper of the Year 2015, 2016 and 2017

Thoughts are my own/not to be regarded as official advice,which should be sought from a suitably qualified Accountant.

 



Senior Member

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Posts: 252
Date:

Yes.they have replied but it doesn't make much sense.

I think my issue is going to be that I could ignore the holiday pay tab and enter it as an hourly rate in the pay tab except I've already used up all ten payment types.

Basic Rate, Travel Time Time, Overtime 1 (time and a half) Overtime 2 (double Time) Night Working Rate, Call out fee, & 4 different Out Allowance Rates

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Julie



Master Book-keeper

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Date:

Hi Julie

The workround I suggested will only show holiday pay as a set amount, it won't break it down to an hourly rate.  I would have suggested 1 of the 10 tabs but you've used them all up.  I don't know whether Brightpay may be a better fit as they have unlimited tabs but the downside is 3 x the price (£200 + VAT if more than 25 employees)

PS there is a 60 day trial 



-- Edited by Leger on Wednesday 27th of March 2019 11:09:43 AM

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John 

 

 

 Any advice given is for general guidance and professional advice should be sought applicable to your circumstances.

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