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Post Info TOPIC: VAT no not on receipt


Master Book-keeper

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VAT no not on receipt


Got a receipt for concrete that has the VAT breakdown but no VAT no.  I've been on the Company website and they have the VAT no displayed there.  I assume I'm ok to write the no on the receipt and claim it.



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John 

 

 

 Any advice given is for general guidance and professional advice should be sought applicable to your circumstances.



Guru

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Leger wrote:

Got a receipt for concrete that has the VAT breakdown but no VAT no.  I've been on the Company website and they have the VAT no displayed there.  I assume I'm ok to write the no on the receipt and claim it.


 Hi John

I would include it, although I might just do a quick check of the VAT number just to be on the safe side and either print for the records or screenshot it (VIES instead of VEIS biggrin)



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Doug

These are only my opinions of how I see things and therefore should not be taken as advice



Master Book-keeper

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He he - thanks Doug.  Have now come across another invoice, also concrete but different supplier, that has £410 + £94 VAT = £504!!   Client has paid £504 so it's back to the supplier for that one.  This VAT return isn't as concrete as I thought it was!!



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John 

 

 

 Any advice given is for general guidance and professional advice should be sought applicable to your circumstances.



Master Book-keeper

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I would ask for a VAT invoice that shows their VAT registration number first off (and secondly, if requried, remind them of their obligations to provide the same by showing them the Gov.uk site link)

Sounds like you might need to buy the other supplier a new calculator. wink



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Joanne  

Fallows Hall Ltd 

Winner - Bookkeeper of the Year 2015, 2016 and 2017

Thoughts are my own/not to be regarded as official advice,which should be sought from a suitably qualified Accountant.

 



Expert

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Where it's an invoice to be paid, I do exactly that; if I receive an invoice that shows VAT but lacks a VAT number, I post the net and VAT into my software on two separate lines and mark the VAT on hold temporarily. I then send them an email notifying them that the VAT will not be paid unless they supply an updated invoice showing their number, or the number itself for me to add to the invoice. (With that link and a reminder that they need to fix their invoices to make them legal).

If they reply with their VAT number, I'm happy to manually add it to the invoice because (a) I can check it via VIES (at the moment*) and (b) the emails show that I have asked for it and it has come from them.

I have a template email for that purpose - which should give an indication of how often I need to do this!

Off the top of my head, I'd say about 10% reply with an updated invoice or their number, and probably a similar number, having ignored the email, chase for payment of the missing VAT, at which point they have to supply the necessary before it's paid. The rest never follow up, so when VAT return time comes, I post a credit for the VAT so the client isn't claiming something back that's clearly not valid.

However, that's for an invoice that needs to be paid... John's talking about a receipt. I've never had that scenario. I reckon I'd still be inclined to contact the supplier, but I suspect that because they already have the money, it'll be harder to make them comply, so I'd probably also find the number from other sources and add it to the receipt (but checking it via VIES and showing my working - e.g. a print out of the page.)

And the one that's calculated incorrectly? This I do see occasionally, usually on invoices from Amazon marketplace suppliers - thankfully, not often and only small amounts, though. I've always corrected the VAT based on the invoice total (after first checking their number is valid) - but I suppose there is an argument that says claim back the (incorrect) amount they specify, because that's what they've presumably declared and paid.


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Vince M Hudd - Soft Rock Software

(I only came here looking for fellow apiarists...)



Guru

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Leger wrote:

This VAT return isn't as concrete as I thought it was!!


Made me think of a supplier that someone I worked for in the construction industry used, the firm were based in Battle just outside Hastings and they called themselves 'William the Concreter' which always made me giggle biggrin

(sorry Shaun if this is classed as free advertising, I have nothing to do with the company)

 



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Doug

These are only my opinions of how I see things and therefore should not be taken as advice



Master Book-keeper

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Artois wrote:
 'William the    Concreter' 

 biggrinbiggrin



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Joanne  

Fallows Hall Ltd 

Winner - Bookkeeper of the Year 2015, 2016 and 2017

Thoughts are my own/not to be regarded as official advice,which should be sought from a suitably qualified Accountant.

 

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